The step by step to Hens Party Bookings!
We aim to make organising a hens party as stress free as possible. Below is a step by step guide to talk you through booking and getting your group organised.... But if in doubt, feel free to call us on 49408050 and we can offer advice on all areas of your booking from invitations to collecting money from your guest. We have also included some links below that you mind find helpful.
STEP 1. Choose the package that best suits your group. If you have less than 10 guests please contact the booking office to arrange a special package for your group.
STEP 2. Pick a date that suits your group! Our Hens packages are available for Nightmare on Beaumont Street shows and Big Screen Burlesque shows, so be sure to check our calendar BY CLICKING HERE to see if one of these shows is running on your preferred date. Nightmare on Beaumont Street and Big Screen Burlesque shows up until the 30th April all include a 3 course meal. From the 30th April, these shows on Friday nights will include a 2 course meal and on Saturday nights will include a 3 course meal.
STEP 3. It's time to make a booking! Check that your chosen date suits your Bride-to-be and the people that she most wants to attend, then give us a call, or pop through a booking form. We recommend you do this BEFORE handing out invitations just in case we are booked out or unable to cater to your group on that night (this is most important for bookings in September - December as we get very very busy over Christmas). Simply fill out and submit the booking form below and be sure to select the Hens Package you would like from the options listed. You will need to provide us with a rough idea on your numbers so we can reserve the appropriate amount of seats for your group. You will then receive a booking confirmation back from us, letting you know that you are booked in, and providing you with a date by which to make a deposit and confirm your numbers.
STEP 4. Send out your invitations and be sure to set your RSVP date plenty in advance. We love our friends and family, but lets face it...people get busy and forget to RSVP! If you are collecting money from your guests, we often even recommend supplying them with YOUR bank account details on their invitation and asking that they make payment upon RSVPing so you are not continually chasing people. Try adding something like this to your invitation to accompany your bank details; "Please confirm your attendance by depositing (the full amount) into my account by (insert date here)"...
STEP 5. Call or email us on or before your deposit due date to confirm your numbers with us and make a payment. There are several payment options available and they can be found in your booking confirmation email or by CLICKING HERE . At this point, your deposit confirms your number of guests and you are locked in to those numbers. Because of this, we recommend that if you have anyone who has not paid you, or has not gotten back to you yet that you drop them off the booking. Only make a deposit on the people who are definitely coming! This is another reason we suggest collecting guests payments as they RSVP. You can always call us to add extras on to your booking if you end up hearing back from others late.
STEP 6. Your dinner selections. Your guests have a choice for their main meal only. They can choose from any of the main meal options available at the menu link provided in your booking confirmation and a printable version of the menu is also available if you would like to use it to keep track of the orders as they come in from your guests. Some groups choose to make a facebook event to share the menu with guests, alternatively you can include the menu options on your invitations and ask for their order with their RSVP. Your dinner selections are due the Wednesday before your booking. If you do not want to bother collecting orders you can simply inform us of any dietary requirements your group may have (ie, vegetarians, gluten free, vegan and allergies), and we will arrange an alternating drop of chicken schnitzel and steak for all other guests as well as catering to your groups special dietary requirements. Why do we ask that you pre-order your meals? Well, here at The Kavon we are currently only open 2 nights a week. Collecting pre-orders helps us to provide our guests with fresh and local produce as well as minimising the amount of wastage. As we see it, we are helping to both support local suppliers and save the planet!
STEP 7. That's it!! If you are stressed, unsure, or worried about any part of your booking give us a call or pop us through an email to confirm everything, otherwise...WE WILL SEE YOU ALL FOR THE HENS PARTY! YIPPEEE!
To summarise.... 1. Pick a package. 2. Pick a date. 3. Make a booking. 4. Send out invitations and collect payments. 5. Confirm your numbers with us and make a 50% or more deposit. 6. Submit your dinner selections by the Wednesday before your booking, or let us know if you want alternating meals for your group and if you have any dietary requirements. 7. Don't Stress! Just call us! Email us! We can help!